Choosing the right Project Management software depends upon a number of factors and with so many options available on the market how do you choose the tool best suited for your requirements? Knowing what factors to consider are most critical. We have listed below the key things to consider helping you to distinguish between the powerful tools available and those that simply aren’t fit for the job.

Collaboration Does the system fit into the category that matches the needs of your organisation? Does it encourage you to work smarter? Project Management software should allow for collaboration on projects so that teams are able to work together remotely as well as on-site. Collaboration enables a better level of teamwork and makes it easier for each team member to contribute his or her input at each stage of the project life cycle. Flexibility You shouldn’t have to change the way the organisation is run in order to accommodate a new system. Leading Project Management software is configurable and can be made to fit around your organisations needs. Pay attention to the levels of customisation offered. This becomes significant across all team sizes and organisation types as business demands and working patterns are bound to change over a period of time. Scalability As your business develops the demands on the software will grow too. Limited features may be too constraining a few years down the line. Are add -ones available such as storage space or additional modules? Any project Management system you consider should be able to grow with your business and support it. Training and Ongoing Technical Support It’s important to envisage how a new system will be adopted across the organisation and a good software supplier will be upfront about the process from the onset. A clear implementation process should be communicated with no ‘hidden costs’ How much start up training and support will your organisation receive? Is there ad hoc training if required? 

For the long term, think about the technical support you can expect and how this is delivered. A UK based support team is always a good sign as is a dedicated helpdesk and online support. “Cubic have been fantastic, “they’re always at the end of the phone and ready to provide support. We were on first name terms with them from day one, and they’re friendly, knowledgeable and willing to help. ” Chris Fitzer, Design Manager, Andrew Reid and Partners System development Is the system constantly being improved and developed with added functionality and regular updates? A good software company should be ‘on the ball’ and understand technological advances, for example is the system cloud based? Or standalone? What future developments do they have in place? A reputable company will be constantly striving to better their product and also take its users needs into consideration by communicating through forums, listening to feedback and holding user groups. Stability Do your research on the company, look up case studies, and user testimonials. How long has the company been in operation? Do they have a solid reputation within the industry? Are they knowledgeable about your industry and committed to their product?